BULLETIN 1 - Westerns 2016 - Edmonton-Kinsmen Jan 4 16.doc

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Edmonton is the capital city of Alberta and is well known for its scenic river valley .... Edmonton International Airport is approximately 35 minutes from the hotel.














|Host Federation |Rhythmic Gymnastics Alberta | | |11759 Groat Road, Edmonton, AB T5M 3K6 | | |780-427-8152 - Fax: 780-427-8153 - Email: [email protected] | |OrganizING |Rhythmic Gymnastics Alberta – Diane Gunn and Jennifer Rochford | |COMMITTEE |Volunteers from all of the Alberta Clubs | | |Thanks to all the Alberta Clubs for contributing time, energy, | | |volunteers and effort to making all of our events a success. | | |Meet Directors: | | |Judging Coordination and Judge Responsible: Judit Berecz | | |Volunteer Coordinator: | | |RGA Liaison: Diane Gunn | | |Hospitality: | | |Script Coordination: | |LOCATION |Edmonton, AB | |Date |April 20-24, 2016 (Set-up on the 19th in the evening and morning| | |of April 20 – Arrivals and Practice on April 20 from 11:30 a.m.)| |PRESENTATION THE |Edmonton is the capital city of Alberta and is well known for | |CITY OF |its scenic river valley and a thriving music and art community. | |Edmonton, AB |Edmonton is home to North America's largest shopping and | | |entertainment complex, West Edmonton Mall. More than just a | | |shopping centre, West Edmonton Mall also has a giant water park,| | |a man-made lake, a skating rink, two mini-golf courses, movie | | |theatres, a casino and an amusement park. Edmonton's vibrant | | |population tends to hang out and shop at the trendy Whyte Avenue| | |district, or along Jasper Avenue and 104th Street near Grant | | |MacEwan. The Muttart Conservatory, an expansive horticultural | | |spectacle, is noted for its unique pyramid architecture. No | | |visit to Edmonton is complete without seeing the remarkable | | |Alberta Legislature Building and Fort Edmonton Park. | |COMPETITION VENUE |Kinsmen Field House | | |Kinsmen Sports Centre, 9100 Walterdale Hill, Edmonton, AB T6E | | |2V3 | | |Free Parking | |APPARATUS SUPPLIED|The equipment supplied is as follow: | | |1 Competition Carpet and 2 Practice Carpets – Speith Anderson | | |3 sets of spare Junior and Senior apparatus will be placed as | | |per FIG rules beside competition carpet. | |invited MEMBERS |Rhythmic Gymnasts from the provinces of BC, Alberta, | | |Saskatchewan, Manitoba | | |Participants: | | |Reg. 4.2.1: To be eligible at the Regional Championships, the | | |competitors must first be sanctioned by the respective PSO and | | |meet any PSO qualification regulations |

|EVENT FORMAT / |Western Canadian Rhythmic Gymnastics Championships | |PURPOSE | | | |PROVINCIAL STREAM WESTERN REGIONAL CHAMPIONSHIPS | | |Format, Participation and Purpose | | |Competition and declaration of Regional Champion in Provincial | | |Individual apparatus and All Around events. Levels: 3B, 3C, | | |4B, 4C, 5B, 5C, 6B and 6C. | | |Competition and declaration of Regional Champion in Provincial | | |Groups in Levels 3 through 6 as per Provincial Group Program | | |To designate the Western Canadian Champion and Medalists in each| | |of the provincial categories | | |NATIONAL STREAM WESTERN REGIONAL CHAMPIONSHIPS | | |Format, Participation and Purpose | | |Competition and declaration of Regional Champion in Individual | | |Apparatus and All Around events Levels 8,9 | | |Competition and declaration of Regional Champion in Group levels| | |pre-novice, novice, junior, senior (Trios/Group of Four and | | |Group of Five) | | |Purpose: To qualify for entry to the 2016 Canadian Individual | | |Championships in Novice, Junior and Senior Individual | | |To designate the Western Canadian Champion and Medalists in each| | |of the categories | |ELIGIBILITY |All athletes, coaches, judges, and team managers must be | | |registered members of the current GCG year. | | |All participating Associations and their members commit | | |themselves to respect the GCG/RG Program Technical Rules and | | |Regulations especially the ones concerning the age and | | |nationality of the gymnasts. Visiting HC Gymnasts must receive | | |permission to compete from GCG. | | |Provincial/Territorial Rhythmic Gymnastics Sport Governing | | |Bodies, which do not respect the above three directives, will | | |miss the opportunity to be qualified for the Canadian | | |Championships | | | | | |Coaches | | |According the article 16.1 of the RG technical regulations, all | | |coaches on the floor must be certified Level 3 (Comp Dev) NCCP | | |if coaching a National Level athlete or group. All Coaches for | | |Provincial Level Coach must be certified Level 2 (Comp Intro) | | |NCCP. A coach without the proper certification must request an | | |exemption from the RG Program Director (complete form below). | | | | | |The request must be sent directly to the national office of the | | |RG program no later than February 19, 2016. The completed form | | |must be accompanied by a cheque of $25, or alternative payment | | |method, to cover administrative cost, made payable to Gymnastics| | |Canada. | |DRAW |Draw will be conducted at the Percy Page Centre via Electronic | | |Process with independent witnesses on or before March 15th and | | |rotations will be distributed at the latest two weeks prior to | | |the event | |GALA |Please indicate on the registration form if you have a showpiece| | |or fun routine (individual, group or team) which you would like | | |to perform at our Gala. Depending on the registration we may | | |try to do the Gala on Saturday evening, but it may be on Sunday | | |Afternoon, immediately following or preceding the awards. As | | |soon as we can develop a preliminary schedule we will send this | | |information to the provinces. |

|REGISTRATION |The Registration Deadline from Provinces is January 20, 2016. | | |Please indicate numbers of gymnasts and levels. Include those | | |gymnasts who are attending Elite Canada, and may qualify for | | |direct competition at the Canadian Championships 2016. If you | | |have gymnasts who are going to be doing both individual and | | |group, please specifically say which type of group, and the | | |numbers of gymnasts who are doing both events. | | |Please send all information electronically (email) to avoid | | |re-typing errors and spelling mistakes with names. Ensure that | | |registration names match the name used to identify the music. | | |2nd Bulletin will be distributed March 15, 2016 | | | | | |Final Registration Date for changes to your January 20th | | |submission, and payment, is MARCH 7, 2016 | | |Registration Fee | | |Provincial Level Athletes $150.00 | | |National Level Athletes $165.00 | | |Athletes doing both Individual and Group – Add $15.00 to | | |provincial/national individual fee | | |Coaches: $40.00 | | |Managers: $40.00 | | |Judges: $85.00 | | | | | |Late Registration Fee of $50.00 per participant will be applied.| | |The waivers must be completed for every registered participant | | |(including judges, coaches, and managers). The medical form is | | |needed only for individuals under the age of 18. All adults | | |should have their provincial health care card in their | | |possession. All forms must be fully completed. Incomplete | | |forms (i.e. missing birthdates, NCCP numbers, missing or | | |incomplete medical and/or waiver forms, etc.) will be charged a | | |penalty fee of $50 per registered participant. Payment must be | | |made prior to being permitted to compete. | | | | | |The registration Excel spreadsheet registration form must be | | |received on January 20, 2016, and any required waivers/medical | | |forms must be RECEIVED in electronic format along with the | | |payment (either through etransfer or cheque) at | | |[email protected] no later than March 7, 2016 at | | |Rhythmic Gymnastics Alberta | | |11759 Groat Road, Edmonton, AB T5M 3K6 | | | | | |Email transfers will be accepted from clubs for fees, but it is | | |preferred if the province ensures that the registration meets | | |their provincial participation requirements prior to receipt of | | |funds through Email transfer. If there are any concerns | | |regarding registration, the provincial governing body shall have| | |the final decision on participation. | | | | | |No refunds will be made after this time without presentation of | | |medical note. After March 30, 2013, a processing fee of $20 | | |will be charged on all refunds, regardless of reason for | | |request. | | | | | |A participant not registered by the deadline may be authorized | | |to compete upon payment of the registration fee plus a $100.00 | | |penalty per registered participant (for each athlete and/or | | |coach). No registration is accepted if received at the above | | |address less than ten days before the first day of competition. | | | | | |Late entries will replace athletes who withdraw after the draw | | |is done or will be placed as the first athlete in the rotation. | | | | | |Those gymnasts who qualify directly to Canadian Championships | | |through Elite Canada or are competing Hors Concours (HC) will | | |perform at the beginning of the appropriate rotation. They are | | |not assessed a fee to perform, and will not receive medals or | | |judge assessment. Scores will not be displayed. We appreciate | | |that they are sharing their skills with the audience and thank | | |them for their participation. | |DRAFT SCHEDULE |All TBC once registrations are received. Anticipate that | | |schedule will be the same as 2015 with the majority of national | | |level and groups be on Thursday and Friday, with 3C, and | | |provincial level will be on Friday, Saturday and Sunday. | | |Tuesday, April 19 Evening – Initial set-up and loading into gym | | |Wednesday, April 20,2016 – Practice by Province (11:30am to 6:00| | |pm) | | |Technical Meeting/Judges Meeting – Chateau Lacombe 6:00 - 8:00 | | |Thursday, April 21, 2016 – Competition 8 am to 7 pm | | |Friday April 22, 2016- Competition 8 am to 5:00 pm | | |6:00 – 7:30 CIRQUE BANQUET – LaRonde Revolving Restaurant | | |7:30-9:00 Dessert and Activities in the Banquet Rooms below the | | |restaurant | | |Saturday April 23, 2016 – Competition 8 am to 8 pm | | |TBC: GALA at 5:30-6:00 | | |Sunday April 24, 2016 – Competition 9 am to 3 pm | | |TBC: Gala at 3:00-4:00 | |MUSIC |Please submit music electronically no later than March 30, 2016.| | |Please follow protocol for naming of music as per the NuCurve | | |music program. | | |FirstName LastName-Apparatus- are the essential details, but | | |please add level, and other pertinent information to help music | | |technicians. Please ensure CD copy is available in case of | | |problem. | |EVENT |Edmonton International Airport is approximately 35 minutes from | |TRANSPORTATION |the hotel. | | |Clubs are responsible for their own airport to venue/hotel | | |transportation. | | |Boulevard Travel has some very good options for teams traveling | | |to Westerns. Please give them a call at the following number. | | |[pic] | | |WestJet is pleased to offer you a 10% discount on applicable | | |fares by utilizing promo code YYC02 and coupon code WN3YBW3. | | |Call for more information or read the attached Group Sales | | |document. WestJet's Convention Line is 1-844-213-5230 (8 a.m. to| | |4:30 pm MST) | |LOCAL |Getting around Edmonton: Use the Edmonton Transit Trip Finder: | |TRANSPORTATION |http://etstripplanner.edmonton.ca/PlanYourTrip.aspx . There is | | |now a public transit option from the airport to Century Park | | |(the Light Rail Transit depot) which then connects to within two| | |blocks of the hotel. | | | | | |Transit Fare | | |Day Pass | | | | | |Adult/Youth | | |$3.20 | | |$9.00 | | | | | |Adult/Youth | | |$5.00 from airport | | |Route 747 – Pick up at Door 8 between Tim Horton’s and Mac’s, | | |transfer to Metro Line at Century Park LRT Station | | | | | | | | |Airport Taxi Fares (www.airporttaxiservice.ca) are flat rate to | | |downtown of approximately $55.00. | | | | | |Sky Shuttle Service in Edmonton has changed, and groups are | | |requested to check the website at: | | |http://www.edmontonskyshuttle.com/ | | |Phone: 780 465 8515 to book your flight. Departures vary | | |between every 30 minutes to every hour. The Chateau Lacombe is | | |a drop-off/pick-up location. | | | | | |For information about transfers from airport to hotel, please | | |contact the Edmonton International Airport Ground Transportation| | |Office or | | |Phone: 780 890 8553 Toll free: 1 800 268 7134 | |ACCOMMODATION |Chateau Lacombe | | |10111 Bellamy Hill | | |www.chateaulacombe.com | | |Located in the heart of downtown Edmonton, the Chateau Lacombe | | |Hotel is an iconic landmark hotel offering spectacular panoramic| | |views of the North Saskatchewan River valley. A preferred choice| | |for business travellers and a favourite destination for visitors| | |from around the world.  | | | | | |Conveniently located and is walking distance to the Shaw | | |Conference Centre, Arts District, shopping and nightlife, | | |government and corporate offices. It is a 2 km walk to the | | |Kinsmen Sports Centre and between 2.2-3.6 km drive (one way | | |streets make the trip from the gym to the hotel faster) . The | | |hotel has 307 guest rooms on 24 floors and offers complimentary | | |high speed Internet. The Hotel is home to Edmonton's only | | |rooftop revolving restaurant on the 24th floor, La Ronde, which | | |is home to our Friday night banquet. | | |Standard Double Rooms – 120.00 single/double and 130.00 | | |triple/140.00 quad. | | |Guest Room rate includes parking | | |Full Hot Breakfast Buffet in Café Lacombe at a discounted price | | |of $10.00 per person | | |Book early to share the 20 complimentary refrigerators | | |(refrigerators to be assigned to be fair to provinces and teams)| | |Taxes include: Municipal Marketing Levy of 1%; Provincial | | |Marketing Levy of 4%; GST of 5%.  Parking in the hotel parkade | | |is $15.00 per vehicle per night plus tax.  Additional parking is| | |available in the open lot across the street from the hotel. | | |Here is the online booking link for the Spectators Block: | | |https://bookings.ihotelier.com/Chateau-Lacombe-Hotel/select_room| | |s.jsp?urlredirect=yes&hotelId=85252&groupID=1497007 | | |Guest may also call the hotel direct and book under the Rhythmic| | |Gymnastics – Spectators Block  | | |Direct Tel: 780:428-6611 | | |Toll Free: 1-800-661-8801 | | | | | |Atheletes and Officials/Judges Block | | |Contact Veronica Abbott, Sales Manager | | |Direct:  780-420-8395 | | |Email: [email protected] | | | | | |Chateau Lacombe Hotel  | | |10111 Bellamy Hill, Edmonton, AB  Canada  T5J 1N7 | | |Tel 780.428.6611   Fax 780.425.6564   Toll Free 1.800.661.8801  | | | | | |www.chateaulacombe.com  “unique by nature” | | |  | | |  | |BANQUET |A Banquet will be held at the Chateau Lacombe’s La Ronde | | |Restaurant, with food stations and activities. Price is $35.00 | |ACCREDITATION |Accreditation will be distributed upon arrival to the | | |competition venue. NOTE: Please ensure that parents understand | | |that they are not permitted in the warm-up area of the gymnasium| | |for any reason. Only accredited coaches and managers are | | |permitted access in order to prevent disruption of training. In| | |particular, males are not permitted to be in the warm-up portion| | |of the gymnasium to ensure privacy and security of the gymnasts.| | |NO EXCEPTIONS. | | | | | |More information on the accreditation procedures will be given | | |at the technical meeting. | |MEDICAL |Elite Physical Therapy (Note that Medical Release for Minors is | | |required in order to receive treatment) | |PROTOCOL & AWARD |Award Ceremonies | |CEREMONIES | | | |Each Category - Top 8 athletes AA and top 8 athletes per | | |apparatus. | | | | | |Group – Top 8 Groups AA in each category and top 8 groups per | | |apparatus in junior of 4 and 5, senior FIG group and senior | | |development group | | | | | |Dress code on the awards podium | | |Athletes: Competitive Leotard, no shoes | | | | | |All gymnasts will be asked to march on at the time of the | | |awards, so please be prepared. | |JUDGES |HOTEL: Provinces are responsible to reserve hotel rooms for | | |their judges in the host hotel or transportation will not be | | |provided. Please book their accommodation by calling Veronica | | |Abbot at the hotel. | | |TRANSPORTATION: The organizing committee will provide | | |transportation at set times to the venue. | | |MEALS: Schedule of meals and times and an order form will be | | |sent to all provinces. Meals will be provided to the judges at | | |the competition venue during scheduled competition and during | | |daily judges meetings. Judges will receive a per diem for meals| | |not provided by the organizing committee. | |DEADLINES | | | | | | |Registration | | |January 20, 2016 | | | | | |Forms | | |March 7, 2016 | | | | | |Payment | | |March 7, 2016 | | | | | |Coaches exemption form | | |March 7, 2016 | | | | | |Scripts | | |April 8, 2016 (but remember | | |that couriers can lose things so please send them early if at | | |all possible. | | | | | |MUSIC | | |March 30, 2016 via on-line submission (directions will be on the| | |RGA website.) | | | |

|SOUVENIRS AND |T-Shirt design will be available, along with pre-order forms in | |PROGRAMS |the 2nd bulletin. $25.00 prior to the event and $30.00 at the | | |event (supplies will be limited) | | |Advertising in the programme is also included in 2nd Bulletin, | | |email if you require info prior to that bulletin | |PHOTOS |Tom Hamp of Prairie Lights Photography will be providing | | |photographs | |ADMISSION |Tickets to the event will be available for sale at the door | | |only. | | | | | |All-Event Pass $25.00 | | |Adult Day Pass $10.00 | | |Child/Student/Senior All-Event Pass $15.00 | | |Child/Student/Senior Day Pass $ 5.00 | | |Program: $ 2.00 | |SCRIPTS |All scripts must be completed and returned by April 8, 2016. No| | |forms will be accepted after this date and will automatically | | |disqualify the gymnast from the competition without any refund. | | |All scripts must be sent to : | | |Rhythmic Gymnastics Alberta, 11759 Groat Road, Edmonton, AB T5M| | |3K6 | | |In filling out these scripts it is important that the | | |information be very clear. Please ensure that the gymnast’s and | | |coach’s names are legible. We recommend that these names be | | |written in DARK block letters. In the case of light print-outs,| | |please re-photocopy at a darker setting to ensure that the | | |script will be visible to the judges. The coach’s signature is | | |mandatory, we ask that all coaches print their names next to | | |their signature if it is not digitally signed. | | |It will be the responsibility of each club to send by mail (NOT | | |FAX AND/OR Emailed Script Code) one (1) copy of each gymnast's | | |or group's form for the judges. The organizing committee will | | |make the necessary copies as required. | |WAIVERS AND |Please collect the waivers for adults and minors and medical | |STATUTORY |release forms for minors and acknowledge that all have been | |DECLARATION |collected and are in the possession of the head coach and/or | | |team manager either by digitally signing or signing and scanning| | |the statutory declaration. Send the statutory declaration to | | |[email protected] Use of Adobe EchoSign is an accepted method | | |to submit electronic signatures. Club managers and/or head | | |coaches will be asked to produce digital or hard copies medical | | |waivers to access medical care for minors on-site. | |WAIVER LINK FOR |Click Here to digitally complete and retain the waivers for all | |MINORS |minors (in Alberta that is under 18 years of age.) Go to the | | |Western Regionals Page at | | |http://rgalberta.com/westernRegionals.htm for more information. | |WAIVER LINK FOR |Click Here to digitally complete and retain the waivers for | |ADULTS |adults (coaches, judges and team managers.) | |STATUTORY |Click Here to digitally submit the Statutory Declaration | |DECLARATION LINK | |

Gymnast Name:_____________________________________

Club Name: ________________________________________

Province: __________________________________________

Level: ____________________________________________



Gymnastics Canada Gymnastique Rhythmic Gymnastics Program Waiver Form for Participation in any activity related to Rhythmic Gymnastics

___________________________________________ Nom de participant/ Participant Name Please circle all that apply: Gymnast / Coach / Judge / Manager / Event Volunteer

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Participant's signature du participant Date

Signature Parent / Guardian if Participant under 18 / Signature du parent ou tuteur si moins de 18 ans Date

Print Name of Parent or Guardian if under 18 /Nom du parent ou tuteur en lettres carrées si moins de 18 ans Date





Travel Itinerary





|PROVINCE: | | |CLUB: | |

ARRIVAL at Edmonton International Airport

| | | | | | |Date: |Airline: |Flight No.: |Time: |# of Persons | | | | | |in Delegation| | | | | | | | | | | | | | | | | |DEPARTURE from Edmonton International Airport | | | | | | | |Date: |Airline: |Flight No.: |Time: |# of Persons | | | | | |in Delegation| | | | | | | | | | | | |



DATE: / / Signature:

Did you use the Westjet Discount quoting our conference number? If so, thank you!

COACH EXEMPTION REQUEST FORM TO BE COMPLETED AND SENT AT THE TIME OF THE NOMINATIVE REGISTRATION TO Teresa Orr: [email protected] A COPY OF THE AUTHORISATION GIVEN WILL BE SENT TO THE ORGANIZING COMMITTEE WHO WILL ISSUE ASCCREDITATION ONLY ON RECEIPT OF THE DULY SIGNED AUTHORIZATION

|NAME OF THE COACH | | |PROVINCE | | |CLUB | | |PASSPORT # WITH THE CAC | | |NAME EVENT FOR WHICH THE | | |EXEMPTION IS REQUESTED | | |DATE OF THE EVENT | | |LOCATION OF THE EVENT | | |LEVEL COMPLETED | | |DATE OF THE COMPLETION | | |LEVEL TO BE COACHED AT THE | | |COMPETITION | | |REASON FOR NOT COMPLETING THE | | |LEVEL REQUIRED | | |PLAN FOR COMPLETION (TIME | | |TABLE) | | |SIGNATURE OF THE COACH | | |DATE AND PLACE | | |NAME OF THE PSO REP APPROVING | | |THE REQUEST | | |SIGNATURE OF THE PSO REP | | |DATE AND PLACE | | |FOR GCG OFFICE USE | | |AUTHORISATION GIVEN BY | | |SIGNATURE | | |DATE AND PLACE | |

Gymnast Name:_____________________________________

Club Name: ________________________________________

Province: __________________________________________

Level: ____________________________________________

RECORD OF CONSENT FOR MINORS

Event Date: April 20-24, 2016 Edmonton, Alberta Kinsmen Sports Centre, Kinsmen Field House

I _____________________________________ give my permission for emergency or therapeutic medical/surgical treatments to be given by the Canadian physicians or therapists forming part of the event team or such local practitioners as they see fit to select to treat _________________________________ , who is my daughter. It is understood that wherever possible I shall be contacted, informed of the problem, diagnosis, treatment required and the hoped results. During the period of April 20-24, 2016 I can be reached at the following telephone numbers;

__________________________ or _________________________

Medical Insurance No. ______________________________

____________________________ __________________________________ Signature of Parent or Guardian Relationship _____________________ ________________ _______________________ Date City where signed Signature of Witness Special health or medical information relating to allergy, previous injury or any special needs and considerations. ____________________________________________________________________________ ____________________________________________________________________________

----------------------- 2016 Western Regional Championships Kinsmen Field House Kinsmen Sports Centre Edmonton, Alberta April 20-24, 2016

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