DEPUTY SECRETARY (Ref. 120714/1) (Five-year perFormance-based contract) re-advertisement (those who already applied, need not re-apply) Total all-inclusive salary ...
DEPUTY SECRETARY (Ref. 120714/1) (Five-year performance-based contract) Re-advertisement (those who already applied, need not re-apply) Total all-inclusive salary package of R1 201 713.00 per annum which includes a basic salary of 60% of the total package, a 13th cheque, medical assistance, home owner’s allowance and pension fund contribution. Requirements: • Post-graduate degree in the Social/Management Sciences • Minimum of Five (5) years experience at senior management level • Research skills and the application of research methodologies • Knowledge of applicable corporate services legislation, the North West Provincial Legislature Management Act, the Petitions Act; policies, guidelines, administrative processes and Rules of Procedure of the NWPL • Hard-working and ability to work under sustained pressure • Knowledge of the political, economic and social environments • The management of performance, development and training of employees • National and Provincial law-making processes • Corporate governance knowledge • Organizational development • Project and programme management • Conflict management • Proven monitoring and evaluation skills. Responsibilities: • Ensure that the statutory mandate of the NWPL is carried out • Coordinate the development, upgrading, implementation and monitoring of a system of policies for the NWPL • Coordinate and manage all the public participation events in the North West Province • Coordinate and manage the petitioning system in the North West Province • Ensure that all witnesses summoned before Committees are sent copies of their evidence • Confirm the details of verbatim transcripts of the proceeding of Sittings of the House • Maintain a record of attendance of Members at sittings of the House • Maintain a record of papers laid in the House • Serve at the Table of the House • Coordinate the review of the Rules of Procedure of the NWPL • Coordinate the provision of logistics services for Members • Coordinate the maintenance and management of knowledge, information and research, Committees and public participation and petitioning services • Coordinate the provision of procedural advice to MPLs and other political office bearers on the Standing Rules of the NWPL • Keep abreast of, lead benchmark initiatives and best practices and respond to policy developments, research findings and requirements and Committee support work in the Legislative Sector • Work closely with the Legal Division regarding policy and Rules initiatives • Coordinate the management of the communication of policies and policy directives within the NWPL as well as to relevant external stakeholders of the NWPL • Align the provision of services with the overall strategy of the NWPL • Coordinate the management of all the calendar events of the NWPL Programme • Ensure compliance with legislative prescripts • Coordinate the management of the provisioning of procedural, secretariat, research and administrative support services to Portfolio and Standing Committees and other management structures • Keep records of all changes in parliamentary procedures locally and keep abreast of procedural developments in other jurisdictions • Co-ordinate the work relationship between the National Council of Provinces (NCOP) and the NWPL.
DEPUTY MANAGER: INTERNAL AUDIT (Ref. 120714/2) Re-advertisement (those who already applied, need not re-apply) Basic salary per annum: R416 398.00 (excluding benefits) Requirements: • An appropriate National in Internal Audit with Accounting and Internal audit as a major subject • A Bachelor of Commerce Degree and qualification such as a CA or CIA will be an added as advantage • A minimum of five (5) years’ experience as an internal audit professional • A minimum of 3 years of management experience • Knowledge of GRAP • Knowledge of PFMA and Treasury regulations • Proven computer literacy in TeamMate, Microsoft Office and ACL • Knowledge of King II Code on Corporate Governance • Knowledge of Public service laws, regulations and policies • Strong management skills in an internal audit environment • Ability to communicate and work cross-functionally within the organisation and at all levels • Analytical thinking skills • Organisational skills • Advisory skills • Problem solving skills • Ability to deal with senior managers • Ability to work with a team and towards deadlines • Willingness to learn new audit techniques and go for training when necessary • Knowledge of Risk Management and project management principles will be an added advantage. Responsibilities: • Conduct internal audit in various divisions in the Legislature • Implement, direct and monitor auditing policies, procedures and standard management and administration of the Internal audit division (staff training and supervision etc) • Plan audit scope, coverage, work schedule and audit programmes • Co-ordinate the work of internal and external auditors • Ensure that the internal audit units objective are achieved effectively and efficiently • Ensure compliance with government rules and regulations as well as departmental policies • Act as Secretariat to the Audit Committee • Report to the Audit Committee and Management on all anomalies identified • Be responsible for facilitating, monitoring and managing the organisation risk analysis • Conduct and perform audit work, initiate audit plans, draft audit reports prior to formal review supporting work papers to ensure reports are properly supported • Ensure follow up audits are done timeously • Conduct special investigations on management request.
COMMITTEE ADMINISTRATORS (2 posts) (Ref. 120714/3)
Basic salary per annum: R 180 939.00 (excluding benefits) Requirements: • A three-year Degree/Diploma in Administration or equivalent qualification with a minimum three years’ experience in an administrative position • Sound knowledge of the Public Finance Management Act of 1999 (PFMA), Municipal Finance Management Act of 2003 and legislative processes and procedures will be an added advantage • A valid and unendorsed Code 8 (eight) driver’s licence is a must • Administrative, presentation, coordination, control, and planning skills • Verbal and written communication skills • Minute and report writing skills and skills in organizing, computer literacy, and the ability to facilitate budgeting and operational planning • The prospective candidate must be able to cope under sustained pressure, work extended hours and travel extensively as and when required to so. Responsibility: • To coordinate procedural and administrative support services to Legislature Committees by, inter-alia, informing relevant stakeholders of meetings as well as distributing copies of Notices and Bills • Provide administrative duties with regard to checking equipment and catering • Coordinate external Committee activities like public hearings, oversights visits, study tours (national and international) • Draft Committee(s) activity • Ensure good relations with departments related to Committees and other relevant stakeholders.
MANAGER: LEGAL and Labour Relations (Ref. 120714/4)
Total all inclusive salary package of R819 126.00 per annum, which includes a basic salary of 60% of the total package, a 13th cheque, medical assistance, home owner’s allowance and pension fund contribution Requirements: • LLB degree or equivalent qualification • A post-graduate qualification in Labour Law will be an added advantage • Minimum three (3) years’ management experience • Excellent report writing skills • Excellent oral and written communication skills • Knowledge of computer applications • Knowledge of laws • The ability to function independently, as well as within a team • The ability to function effectively under pressure and to apply time • Management principles • Sound planning and organizational skills • Hard-working and ability to work under sustained pressure and work extended hours • Knowledge of the political, economic and social environments • National and Provincial lawmaking processes • A valid driver’s licence. Key responsibilities: • Develop a Legal Services Policy • Manage the Division resources (Human Resources, Finances) • Advise management and employees on legal matters • Manage labour law matters, provide sound legal advice and support to the Legislature • Facilitate the draft and amendments of legislation and legal documents for the NWPL • Manage, research and analyze implications of case laws, legislation and regulatory matters that affect the NWPL • Manage the adequacy of the legal drafting (legislation, contracts, collective agreements) • Manage the preparation of opinions on legal questions arising in the course of NWPL operations • Evaluate existing legislation, its current applicability and impact on NWPL policies and practicability • Formulate and provide legal opinions pertaining to activities of the Committees • Ensure that all documents and reports submitted to the structures of the NWPL are compliant • Prepare opinions on proposals for bringing employees to disciplinary and material liability • Represent the NWPL in court, arbitration, and other state and public organizations in the process of considering legal issues.
TABLE OFFICER (2 post) (Ref. 120714/5) Basic salary per annum: R180 939.00 (excluding benefits) Requirements: • Three (3) year degree/Diploma in Public Administration • Three (3) years experience in an administrative position • Sound knowledge of the Public Finance Management Act and government processes and procedures • Proven competencies with specific reference to the legislative environment will be an added advantage • Verbal and written communication skills • Coordination and organising skills • Analytical skills • Advanced computer literary • Ability to work under sustained pressure • Must be prepared to work extended hours as and when required. Responsibilities: • Act as a secretariat for the House and House Committees • Collect necessary information, prepare House papers (Order Papers, Questions and Interpellations Paper and ATC) for tabling in the House • Take minutes of House proceedings • Provide logistical services to the House • Manage parliamentary questions • Research and provide procedural advice • Liaise with the EXCO, Parliamentary Officers and relevant stakeholders on tabling matters • Ensure EXCO compliance and monitoring on policy documents • Develop and monitor a tracking system on resolutions.
DEPUTY MANAGER: DEMAND AND ACQUISITIONS (Ref. 120714/6) Basic salary per annum: R416 398.00 (excluding benefits) Requirements: • Matric plus a Bachelors’ Degree in Commerce/Supply Chain Management or equivalent qualifications • Five (5) years experience in demand and acquisition management • Knowledge gained in a Legislative environment • Supply chain technical knowledge, PPPFA, knowledge SCM policies and applicable legislation including the Public Finance Management Act 1 of 1999 (PFMA) • Business writing skills, decision making, strategic planning, budgeting and financial management, people and performance management, planning, organising and problem solving skills • Ability to motivate people • Good computer skills in MS Office software • Knowledge of the Oracle Financial Management System. Responsibilities: • Management and development of staff in line with the PMDS and other related policies • Compilation and management of the Unit budget • Management of the Procurement Plan,
ensuring that target dates are met • Compiling schedule liaising with branches to expedite submissions • Monthly and quarterly reporting • Maintenance of a register for irregular and fruitless expenditure • Supplier management • Bid administration • Administration of the supplier database • Manage acquisition of goods and services for quotations less than R500 000 • Manage travel arrangements for staff and members of the Legislature • Ensure that contractual obligations and other payments for the Unit are paid on time • Ensure compliance with SCM and delegation at all levels and report any irregularity.
RESEACHERS (8 posts) (Ref. 120714/7) • Social Development (1 post) • Public Accounts (1 post) • Arts, Culture AND Traditional Affairs (1 POST) • Provincial Affairs Treasury AND Enterprise Development (1 POST) • Education AND Sports (1 POST) • Legislative Review AND House Resolution (1 POST) • Agriculture, Rural Development Environment AND Tourism (1 POST) • Local Government AND Human Settlement (1 POST) Basic salary per annum: R180 939 (excluding benefits) Requirements: • Post-graduate degree in the field of Economics, Finance, Tourism, Agriculture and Land Reform, Statistics, Sports and Education, Political Science Developmental Studies and any other related field • A Master’s degree will be an added advantage • Ability to use statistical tools (SPSS, MS Excel, etc.) • Ability to assess the standards or qualitative and quantitative research • Knowledge and application of monitoring and evaluation techniques within the legislative sector • Knowledge of the Legislative process and procedure application will be added as an advantage • At least 3 years’ experience in conducting research and writing research reports • Proficiency in two or more of the official languages • Computer literacy in MS Office • Proficiency in written and verbal communication • Valid code 8 drivers licence (no endorsement). Responsibilities: • Conduct research and studies to generate alternative policy options, implementation strategies and instruments • Organize presentations to Committees to disseminate research and study findings, as well as analysis of policy documents • Assess the impact of both the internal and external Legislature policies on the socio-economic development of the North West Province • Analyse departmental budget and policy documents • Perform independent verification to check to which extent a departmental/municipal programme or project is, so as to ascertain if it meets the policy requirements and the implementation progress thereof • Establish and maintain professional relationships (Institutions of Higher Learning, Research Organisations, Associations etc) • Establish and maintain research database, conduct primary and secondary studies, capture, analyze and interpret results of data, compile research reports for legislature standing committee and liaise with relevant committees.
Deputy Manager – Committees: Oversight and Legislation (Ref. 120714/8) Basic salary per annum: R416 398.00 (excluding benefits) Requirements: • Matric plus a Bachelor’s degree (or equivalent) in Law • Three (3) years experience in Legislative environment • Report writing skills • Knowledge of Standing Rules of the Legislature • Budgeting knowledge • Oversight Model Knowledge • Departmental conceptual model knowledge • Be able to work under pressure • Possession of a valid driver’s licence. Responsibilities: • Monitoring, evaluating and managing the oversight and law making processes • Developing policies, business processes and standard operating practices for the Committees • Oversight and Law Making Processes • Preparing, implementing and monitoring the Oversight and Law Making policy (Oversight Model etc) • Ensuring quality on oversight and public hearing reports compiled for Committees • Managing the preparations of Committee oversights visits and public hearings • Ensure smooth facilitation of oversight process facilitation and public hearings • Monitoring of stakeholder involvement Committee activities • Ensuring that tabled and debated Committee reports are send to IT for electronic storage • Ensure Committees adherence to the Legislature Programme • Delegating work • Coaching and mentoring of staff.
ADMIN ASSISTANT FOR MANAGER NCOP (Ref. 120714/9) • CAPE TOWN
Basic salary per annum: R150 107 (excluding benefits) Requirements: • Office administration diploma or equivalent qualifications • Three to five years office administration experience • Computer literacy in Ms Word, Excel, PowerPoint, Microsoft outlook and Internet • Good communication skills • Interpersonal skills • Telephone etiquette. Duties: • Perform a range of administrative tasks • Manage the office effectively and provide a general office support • Handle all incoming and outgoing correspondence • Ensure documentation management • Type all administrative documentation • Manage the diary of the Manager • Ensure internal confidentiality and display ethical behaviour • Must be able to handle the internal and external telephone enquiries • Be able to take minutes and write reports • Be able to operate the office machine such as photocopies, facsimile machines.
RESEARCHER IN THE SPEAKER’S OFFICE (LEVEL 13) (Ref. 120714/10) Total all inclusive salary package of R819 126.00 per annum. The package includes a basic salary of 60% of the total package, a 13th cheque, medical assistance, home owner’s allowance and pension fund contribution Requirements: • Post-graduate degree in the field of Economics, Statistics and Political Science • Five (5) years experience full time research • Master’s degree will be an added advantage • Ability to use statistical tools (SPSS, MS Excel, etc.) and ability to assess the standards or qualitative and quantitative research • Knowledge and application of monitoring and evaluation techniques within the legislative sector and knowledge of Legislative process and procedure application will be an added advantage • Proficiency in two or more of the official languages • Computer literacy in MS Office • Proficiency in written and verbal communication • Valid code 8 driver’s licence (no endorsement). Responsibilities: • Conduct research and studies to generate alternative policy options, implementation strategies and instruments • Organize presentations to The Speaker to disseminate research and study findings, as well as analyse policy documents • Assess the impact of both the internal and external Legislature policies on the socio-economic development of the North West Province • Analyse departmental budget and policy documents • Perform independent verification to check to which extent a departmental/municipal programme or project is so as to ascertain if it meets the policy requirements and the implementation progress thereof • Establish and maintain professional relationships (institutions of higher learning, research organisations, associations etc.) • Establish and maintain a research database, conduct primary and secondary studies • Capture, analyze and interpret results of data, and compile research reports for The Speaker.
Deputy Manager: Committees Administration (Ref. 120714/11) Basic salary per annum: R 416 398.00 (excluding benefits) Requirements: • BA degree, preferably in Administration • Matric, three to five years’ experience in administration and in a supervisory capacity • Report writing skills • Standing Rules of the Legislature • Budgeting knowledge • Oversight Model knowledge • Departmental Conceptual Model knowledge • Knowledge of the Legislative environment. Responsibilities: • Compiling, monitoring and managing Committees’ staff performance • Assist in the development of policies, business processes and standard operating practices for Committees • Assist in the preparation and monitoring the institutional policy documents relevant to your section (budgets, monthly reports quarterly reports etc) • Ensuring editing of committee reports written by Committee Coordinators • Managing the preparation of Committee meetings • Ensuring smooth facilitation of Committee meetings • Ensuring that monitoring of stakeholder involvement is adhered to • Forwarding all relevant Committee documentation to IT for electronic storage • Implementing policies of the section • Coaching and mentoring of staff • Identifying and driving training and development of staff • Preparing and monitoring of development plans for the Committees Staff.
Committee Administrator: Resolution Tracking (Ref. 120714/12) Basic salary per annum: R180 939.00 (excluding benefits) Requirements: • A Bachelor’s degree (or equivalent) in Law • Matric plus three (3) years experience in a Legislative environment • Report writing skills • Knowledge of Standing Rules of the Legislature • Budgeting knowledge • Oversight Model knowledge • Departmental Conceptual Model knowledge • Be able to work under pressure • Possession of a valid driver’s licence. Responsibilities: • Convening, compiling Committee performance plans • Developing policies, business processes and standard operating practices • Budgeting operational costs of the Committee • Presenting Committee budget spending • Drafting committee reports • Managing the preparations of Committee meetings • Observing Committee meetings • Monitoring of stakeholder involvement • Interacting with Committee Chairperson regarding quality of service received • Forwarding all relevant Committee documentation to IT for electronic storage and library for archiving • Facilitating the implementation of House Resolutions with Departments and stakeholders • Keeping record of House resolutions and the implementation thereof • Facilitating the processing and resolution of Petitions received by the Committee.
ASSISTANT LIBRARIAN (Ref. 120714/13) Basic salary per annum: R180 939.00 (excluding benefits) Requirements: • National Senior Certificate, Diploma in Library and Information Studies • Knowledge of In magic Library system • Good written and verbal communication skills • Computer proficiency, good interpersonal skills • A client service orientation. Responsibilities: • Process new reading material • Access all incoming journals • Record and display daily newspapers • Assist in the charging and discharging of Library material • Follow up on overdue return notices • Assist with the management of the collection by shelving returned books • Ensuring that the collection is in good order • Assist with electronic searches for patrons and coordinate collection and archival of reports and papers tabled in the House.
All enquiries can be directed to: Human Resources, tel. (018) 392-7000. Closing date: 10 November 2014. The North West Provincial Legislature is committed to the achievement and maintenance of diversity and equity in the workplace, especially in respect of race, gender and disability. All applications must be accompanied by certified copies of qualifications, an identity document (ID) and a Curriculum Vitae. It is the applicant’s responsibility to have foreign qualifications evaluated by SAQA. Forward your applications, quoting the relevant reference number to: The Human Resource Manager: North West Legislature: North West Legislature, New Parliament Building, Private Bag X2018 Mmabatho 2735. All successful candidates will undergo a security vetting. NB: Faxed, emailed and late applications will not be considered. Correspondence will be limited to successful candidates only. If you have not been contacted within one month after the closing date of this advertisement, please accept that your application was unsuccessful.
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