Public Improvements 03-27-14 Minutes - City of Stow Ohio

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Mar 27, 2014 ... thru the pipeline in order for the operator of the tank farm to put it in the .... Mr. Lowdermilk asked if it was just a wooden fence with some trees ...
Minutes of the Public Improvements Committee of Stow City Council Meeting held on Thursday, March 27, 2014, at 6:42 p.m.

Committee Members Present:

Pribonic, D’Antonio, Costello & Adaska

Other Council Members Present: Lowdermilk, Riehl & Rasor City Officials Present:

Mayor Drew, Law Director Reali, Finance Director Baranek, Director of Budget & Management Earle, Fire Chief Kalbaugh, City Engineer McCleary, Service Director Wren, Parks & Recreation Director Nahrstedt & Clerk of Council Emahiser

Press Representatives:

Stow Sentry

Call to Order Mr. Pribonic called the meeting to order. Approval of Minutes MOTION: Mr. Adaska moved and Mr. Costello seconded to approve the Minutes of the Public Improvements Committee Meeting of March 13, 2014 as circulated. Yes Votes:

Pribonic, D’Antonio, Costello & Adaska

No Votes:

None. The motion carried. Business Items

Surface Site & Road Access Easement – Inland Corporation – Silver Springs Park Mr. Wren stated, as his letter had indicated, the Sunoco pipelines currently go thru Silver Springs Park. This was a request by Sunoco, which was Inland Corporation, to install a densitometer which judges the temperatures and densities that are piped thru the pipeline in order for the operator of the tank farm to put it in the correct storage area.

Minutes of the Public Improvements Committee Meeting of March 27, 2014

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He passed down a picture of what one of these densitometers looked like. Basically what they were looking at was a 30’ x 30’ area which this would be housed in behind a fence and then a natural fence surrounding three sides of that. This request came to them thru Sunoco Logistics in order to run their tank farm more efficiently. There were two gentlemen in the audience this evening – Mr. Jones and Mr. Studer. They were representing Sunoco Logistics. Mr. Lowdermilk asked if the intent was that they would also maintain this area, including the fence, going forward? Mr. Wren stated that was correct. Mr. Lowdermilk stated so the City was not going to be responsible for any of the maintenance if the fence needed repaired. Mr. Wren stated that was correct. Sunoco was very good. Mr. Anderson, who ran the Parks Maintenance Division, and them were very good about communicating any time they were going to be near those lines. They made sure to let them know that because they didn’t want to do anything wrong with those lines out there. They had been very good about working with them and have been a good partner in the parks so far. Mr. D’Antonio asked exactly where the fence was? Mr. Wren stated it should be located as shown on the second page of the letter that he had provided Council. It had an outline of the fence. It was basically right by the City’s utility road right on the outside of Ball Field No. 4. Mr. Pribonic asked what danger, if any, was there with this piece of equipment? Mr. Wren was sure the gentlemen from Sunoco could speak to that more efficiently than he could. However, he could tell them that early on in the process, given the fact that Summer Sunset Blast has been held out there in the past, he had asked for a letter from Sunoco stating that there would be no problem with them shooting off fireworks in the area. He did get that letter stating that from them. Matt Studer Inland Operations Manager Sunoco Logistics Mr. Studer stated it was a sealed system so everything was manufactured to API standards. Those were the minimum standards for construction and installation. Of course, it was all regulated thru the Department of Transportation. The only real danger if there was to be some sort of accident where someone was to hit it or the pipe, was it would result in the release of product. However, the installation would be installed to specific standards, so, in that sense, there should not be any dangers. And then, of course, they did periodic inspections of the line as well as in that installation. They would look at it on a regular basis to make sure that there was no corrosion issues or anything that that could be foreseen.

Minutes of the Public Improvements Committee Meeting of March 27, 2014

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Mr. Pribonic asked if these were pretty typical? Mr. Studer stated yes. They have a number of them in their system. Mr. Pribonic asked if they had ever had any problems with any of those? Mr. Studer stated as far as danger – no. None that he was aware of. Mr. Pribonic asked how tall the fence was? Mr. Studer thought they were typically probably around 7’. Mr. Wren stated that the fence they discussed was 7’ with barbed wire on the top. That was actually what they currently had at the dog park as well. Then, the natural fence would go around three sides with the gate side being left open. Mr. Adaska asked if the product actually comes up out of the ground and then goes thru the device and back down into the ground again? Mr. Studer stated essentially basically it was attached to the side of the pipe. It was fixed horizontal and it just goes right past it. It was wet with the product. Mr. Adaska stated but they were actually bringing the product out of the ground. Mr. Studer stated it was all in the same pipe, so yes, the pipe would rise up a little bit up above the grade and then go for a couple feet, 10’ at the most, he wasn’t sure what the design was, and then go right back in underground. Mr. Adaska asked Mr. Studer to explain to the Council Members what product may be going thru that pipe at any given time? Mr. Studer stated certainly. Typically, they just do refined products, petroleum, so the bulk of it would be gasoline – one grade or another – and diesel fuel. Those were the two primary products. Mr. Adaska asked if it would be jet fuel at times? Mr. Studer stated possibly yes. There could be jet fuel on that. However, jet fuel was comparable to diesel as far as how it reacts. Mr. Adaska agreed. Mr. Pribonic didn’t want them to share trade secrets that would have somebody doing something that they shouldn’t be doing. However, he asked how easy was this for somebody to tamper with? Say a kid jumped in there and tampered with it. Was there much danger in that? Mr. Studer stated if they were willing to go in and cut a lock or chain, then, yea there could be associated dangers with that. However, they would have to make a special effort to make that happen. Mr. Pribonic asked where else they had these types of units? He asked if they were in parks or golf courses? Where were they usually located? Mr. Studer stated typically they were in a petroleum pump station facility. They did have some of them in the rightof-ways, maybe not quite like a parks system, but they were out in the right-of-ways out in the general public.

Minutes of the Public Improvements Committee Meeting of March 27, 2014

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Mr. Pribonic asked if they had any in Stow besides this one? Mr. Wren stated none on City property that he was aware of. When they originally started these conversations a while back, neither of these gentlemen were here, but the gentleman he had been dealing with before Mr. Jones had indicated that this facility had to be within a certain distance to the tank farm to be effective. That was why they were targeting their property to install this. Mr. Lowdermilk asked if the access road was simply for city employees or did the public have access on that road? Mr. Wren stated city only. That was the way it was supposed to be. It was designed and actually assigned for city use only. It was for their maintenance vehicles. Mr. Lowdermilk asked if it was just a wooden fence with some trees around it or were there barriers that would prevent a vehicle if it was out-of-control? Mr. Studer stated specifically it would be a chain link fence, but they had put barriers in-place before too depending on the installation location. Mr. Lowdermilk guessed with it being right at the corner or bend in the road, although it was only for city use, if somebody were back there, he would like to see at least a barrier that was a little more than a chain link fence for somebody to go thru. Mr. Studer asked if Mr. Lowdermilk was talking about something like a guard rail? Mr. Lowdermilk stated yes, something like that. Mr. Lowdermilk asked if these typically were in an enclosed block building or out in the open? Mr. Studer stated they were typically outside. He didn’t think they had any that were in a building. Mr. Costello noticed from the general description that was passed around that there was no diking of the area. He asked why? Mr. Studer stated it depended on the installation. There wasn’t always a containment area. They did have them in some situations. It just depended. Typically, if there were moving parts, like a pump or a motor, they would have a containment. However, for just for something that was affixed to the pipe, not typically. Mr. Adaska asked Chief Kalbaugh if he had had a chance to look at this? He asked if he had any problem with it? Chief Kalbaugh stated he had looked at it. He didn’t have any problems as long as they followed the standards. They had plenty of hazards around. If it was mitigated by the way it was designed and he thought a guardrail was probably a good idea, but it would be looked at by the Fire Prevention Bureau. They were fine with it. Mr. Adaska stated it may have been an oversight, but the payment for the use of the land was not put into the legislation. Therefore, he had taken the time to make an amendment to the end of Section 1. His amendment would read:

Minutes of the Public Improvements Committee Meeting of March 27, 2014

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“and further shall agree to pay the sum of twenty-thousand ten dollars ($20,010.00) to the City where the payment will be placed into the Parks and Recreation Maintenance Account.” Mr. Pribonic asked Mr. Reali if he would like to comment on that? Mr. Reali stated no. He was good with it. If it was in the legislation, he didn’t think it was disruptive to the process in any way. He asked Mr. Wren how he felt? Mr. Wren stated that given the fact that it was in a park, it should go back to a park project of some sort. Mr. Wren wanted to thank Amber for all of her work. She had worked diligently on getting this agreement done with Sunoco. It was a lot of work on her part. In Section 2, page 2 of the agreement, it does read 25’. That should actually read 30’ instead of 25’. He asked if everyone had received a copy of that? Mr. Adaska stated actually they hadn’t. Mr. Reali stated that the way this was set up they couldn’t amend the contract. It was attached as an exhibit, he believed, and not incorporated into the legislation. So, that was something he would have to do tomorrow. He would try to do it as some type of typographical error or they could just amend it and put a new copy out. It was an error. Mr. Lowdermilk asked as far as a guardrail, if that was something that would be handled in the contractual part of it or was it something that they needed to add to the legislation? Mr. Reali stated the guardrail was not in the contractual part. When he read it today, there were discussions. Obviously, it wasn’t binding, but the company would be very cooperative in working with the City on the fencing issues and things like that. He supposed if Council wanted to put a guardrail piece in, that would be fine. However, he thought that was something Mr. Wren could probably make happen. Mr. Lowdermilk guessed that was what he was asking. In your opinion, does that need to be in the legislation – some type of barrier, whether it be a guardrail or whatever – or could you guys handle that? Mr. Wren stated the final design needs to be approved by the Service Director. That was the agreement that they had. If it was Council’s wish to have a guardrail on there and, obviously, the Fire Chief supports it, then that’s what they would do. Mr. Lowdermilk asked if they could trust Mr. Wren to do that? Mr. Wren stated he would make himself a note. Mr. Pribonic asked Chief Kalbaugh if he was okay with having that? Chief Kalbaugh stated he was fine with that.

Minutes of the Public Improvements Committee Meeting of March 27, 2014

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MOTION: Mr. Adaska moved and Mr. Lowdermilk seconded to amend the sample legislation by adding the following wording to the end of Section 1: “and further shall agree to pay the sum of twenty-thousand ten dollars ($20,010.00) to the City where the payment will be placed into the Parks and Recreation Maintenance Account.” Yes Votes:

Pribonic, D’Antonio, Costello & Adaska

No Votes:

None. The motion carried.

MOTION: Mr. Adaska moved and Mr. D’Antonio seconded to assign a number to the sample legislation and send it on to Council. Yes Votes:

Pribonic, D’Antonio, Costello & Adaska

No Votes:

None. The motion carried.

Mr. Pribonic thanked everyone for participating in the discussions. Adjournment MOTION: Mr. Adaska moved and Mr. D’Antonio seconded to adjourn. Yes Votes:

Pribonic, D’Antonio, Costello & Adaska

No Votes:

None. The motion carried.

The meeting adjourned at 6:56 p.m.

_____________________________________ _______________________________ Bonnie J. Emahiser John Pribonic Clerk of Council Chairman

Minutes of the Public Improvements Committee Meeting of March 27, 2014

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