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8.4 Training Announcements: The annual schedule will be available on the RMHIDTA Training website for HIDTA participants throughout the four-state region.

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Introduction: This section of the RMHIDTA Policy and Procedures Manual contains all of the Training Program guidelines and operating procedures. The Training Initiative is one of the priorities of the RMHIDTA. The function of the Training Initiative is to determine the training needs of RMHIDTA agencies and to provide relevant training in a timely and effective manner. This will be accomplished through the continuous evaluation of training courses as well as the instructors. Agencies will be asked to complete surveys, which will provide the Training Program with the needed information to determine the appropriate course of the Training Program.


Eligibility for HIDTA Funded Training: Training is provided to

all HIDTA agencies in the Rocky Mountain Region (Colorado, Montana, Utah, and Wyoming). A HIDTA agency is any agency within a HIDTAdesignated county that has its own drug unit or participates in a drug task force. All HIDTA agencies are afforded equal opportunities to participate in the RMHIDTA Training Program. 8.1.1

The following prioritization will be utilized when accepting applications for HIDTA offered training courses: 1.)

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Agencies within the following HIDTA counties in Colorado, Montana, Utah, and Wyoming: Colorado:

Adams, Arapahoe, Boulder, Denver, Douglas, Eagle, El Paso, Garfield, Jefferson, La Plata, Larimer, Mesa, Pueblo, and Weld


Cascade, Flathead, Lewis and Clark, Missoula, and Yellowstone


Davis, Salt Lake, Utah, Washington, and Weber

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Wyoming: 2.)

Albany, Campbell, Laramie, Natrona, Unita and Sweetwater

Agencies within the following former HIDTA counties: Colorado:

Boulder, Grand, Moffat and Routt

Utah: Summit





Non- HIDTA-county drug units and task forces in Colorado, Montana, Utah and Wyoming.


Other law enforcement agencies in Colorado, Montana, Utah, and Wyoming.


Other law enforcement agencies outside of Colorado, Montana, Utah, and Wyoming.

Three student positions per training class may be made available to non-HIDTA agencies on a space available/course-specific basis. The selection process for these positions will be as follows: 1.)

Non-HIDTA agencies will be required to complete a course application.


An agency’s geographical isolation from other law enforcement support will be taken into consideration and weighed accordingly.


Other considerations include, but are not limited to, the amount of training received by the requesting agency in the past, if the agency is currently on a waiting list, if an agency is in good standing, relevance and benefit to the agency and its region.

Twenty percent of a class student allotment for non-law enforcement personnel interacting with drug task forces, narcotics units, etc. may be provided access to the clandestine laboratory training courses.

Costs for HIDTA and Non-HIDTA Agencies: RMHIDTA does not charge registration fees for any courses; this applies to both HIDTA and non-HIDTA agencies. RMHIDTA covers travel expenses for HIDTA agencies such as lodging and per diem. Airfare and car rental costs

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generally will not be covered (rare exceptions require the approval of the RMHIDTA Training Manager). Other approved costs associated with a class such as class materials may be covered by HIDTA. All non-HIDTA agencies participating in RMHIDTA training programs are responsible for its own expenses; i.e. travel, lodging, per diem, etc. The exception to this policy includes non-HIDTA designated counties with officers assigned to a HIDTA drug task force. Such officers must be assigned on a full-time or part-time (minimum of twenty hours per week) basis. 8.3

Non-HIDTA Sponsored Training Requests: All training

requests that fall outside normal RMHIDTA scheduled classes must be submitted to the RMHIDTA Director. Only training that benefits the entire RMHIDTA region and is consistent with the overall objectives of RMHIDTA will be approved. An example of this would be out of state training for the RMHIDTA instructors if necessary. HIDTA generally will not fund attendees at conferences or seminars.


Training Announcements: The annual schedule will be available on the RMHIDTA Training website for HIDTA participants throughout the four-state region. Training information will include the course title, dates offered, location of classroom, maps, enrollment forms, reimbursement forms and any other pertinent information. Updates will be provided on the training website. Agencies hold the responsibility of notifying the RMHIDTA Training Office as to whom the appropriate agency contact is relating to training issues. The Training Office will forward the RMHIDTA training website address to all approved applicants for class update information.


Class Cancellations: Should it be necessary to cancel a class, the RMHIDTA Training Office will e-mail notices to all enrolled individuals no later than ten calendar days before the start of the class. If an individual must cancel his/her reserved slot, the RMHIDTA Training Office requires that the individual give notification of the cancellation in a timely fashion so that the slot may be filled.

Those agencies/units that demonstrate a disregard for professional protocol by habitually dropping out of scheduled classes without appropriate notification to the RMHIDTA Training Program could face possible sanctions. Sanctions may include limited access to future training classes offered by the RMHIDTA. 8.6

Course Registration Procedures: Applicants are required to complete the enrollment form(s) that is provided on the Training website.

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All fields must be complete or the form will not serve as a reservation. RMHIDTA will not accept phone reservations. A limit of five enrollees per agency will be admitted per class. A wait list registration form may be completed for additional agency requests. The wait list registration form will be used to fill the class as necessary. Once the enrollment form has been received by the RMHIDTA Training Program, the student will be notified immediately of the receipt of his/her registration. A reminder letter of enrollment in a class will be sent to the student seven calendar days prior to the start of the class. Requests that are denied may be placed on a waiting list. These individuals may be eligible to apply for the same course if it is offered again. Should an individual cancel his/her slot for a particular class, the open slot will be offered to individuals on the waiting list. 8.7

Reimbursement and Travel Policies: The following are the

RMHIDTA guidelines for students’ training reimbursement and travel. These policies apply to HIDTA agencies only. Non-HIDTA agencies are responsible for their own travel expenses. Only participating HIDTA agencies personnel and instructors are eligible for reimbursement. The Training Office will supply reimbursement forms to all eligible individuals during training classes. Reimbursement forms must be completed in their entirety to be processed. All reimbursement requests must be submitted on an original form, no copies or facsimiles will be accepted. 8.7.1

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Students must be headquartered at least seventy miles (radius) from the classroom site in order to be eligible for lodging reimbursement. RMHIDTA will not reimburse for rooms reserved more than one day prior to the beginning of class. In addition, RMHIDTA will not reimburse for rooms following the completion of a class without the pre-approval of the RMHIDTA Training Manager. Attendees from the same agency are required to share a room unless otherwise approved through the RMHIDTA Training Manager. Reimbursement will only be approved for the federal allowable amount. The Training Office will establish a block of rooms and provide an ‘authorized student roster’ to the respective hotel at least two weeks in advance of training. Individuals are responsible for canceling room reservations, should this become necessary, by calling the Training Office. Unless reservations are cancelled, the hotel will expect payment. This will be the individual’s responsibility, not


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RMHIDTA’s. RMHIDTA will not reimburse for incidentals such as movies, room service, tips, telephone calls, laundry expenses, ATM fees, etc. It is the individual’s responsibility to pay for all incidental expenses before checking out of the hotel. RMHIDTA instructors must be headquartered at least fifty miles from the classroom site in order to be eligible for lodging reimbursement. RMHIDTA will reimburse a standard per diem rate of $39 per day for students for the training days and a half-day per diem for each travel day. RMHIDTA will reimburse a standard federal per diem rate per day for instructors for the training days and adjusted accordingly for each travel day. RMHIDTA will not advance per diem checks. Food receipts are not required for per diem reimbursement. The per diem rate will be reviewed periodically to determine if any adjustments are needed. Students must be headquartered at least seventy miles (radius) from the classroom site in order to be eligible for per diem reimbursement. Individuals must be eligible for lodging in order to receive per diem (those traveling home each day will not receive per diem). Instructors and staff must be headquartered at least fifty miles from the classroom site in order to be eligible for per diem reimbursement.


Per Diem:






Rental Cars:

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RMHIDTA does not cover mileage expenses for students. HIDTA will reimburse students for gasoline purchases only. HIDTA does not reimburse for the use of agency vehicles, only privately-owned vehicles. Individuals must be headquartered at least seventy miles (radius) from the classroom site in order to be eligible for fuel reimbursement. Original receipts are required for reimbursement. It is expected that the individual attending the training will make all attempts to utilize an agency vehicle when possible. HIDTA does not prepay for fuel expenses. Instructors will be reimbursed per federal rate, which applies only to the use of personal vehicles. Student airfare rental costs generally not covered by HIDTA may be requested and requires prior approval by the HIDTA Training Manager. All rental cars must be pre-approved by the RMHIDTA Training Manager. No rental car reimbursements will be allowed without prior authorization. Gasoline purchases for pre-approved rental cars will be reimbursed by RMHIDTA as long as appropriate receipts accompany them; the exception

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will be gasoline purchased at the car rental agency. Rental vehicles must be in the sub-compact or compact class unless prior permission is obtained from the Training Manager. Students from the same agency are expected to share rental cars. RMHIDTA will reimburse for justified parking expenses related to training. Receipts are required.




Airport/Hotel Shuttles:


Class Costs:


Expenses if Class Cancelled:


Should a problem student be asked to leave a class or removed by their parent agency, they will not be eligible for any reimbursement. In all cases, the chief executive officer of the parent agency will be notified.

If airfare is approved, airport transportation must be approved by the Training Manager. HIDTA will reimburse for shuttle services to and from the airport. Original receipts are required. RMHIDTA will reimburse for required costs associated with any course, such as the purchase of books or class materials. Receipts are required. If the class is cancelled by RMHIDTA, then the above-mentioned costs become the responsibility of RMHIDTA. Removal from Class:


Critiques: All attendees participating in RMHIDTA training will be requested to complete a class critique at the conclusion of the class. This is the primary means of reviewing and analyzing the instructors and courses that are offered. This process enables the RMHIDTA Training Office to offer first-rate training.


Training Certificates: All attendees participating in RMHIDTA

training will receive a course certificate following the completion of the class. Participants are required to attend all days of the training session in order to receive a training certificate. At a minimum, RMHIDTA will require that students sign in on a class roster on the first day of training. Certificates will not be issued to those students who fail to sign the student roster.

8.10 Instructor Policies: All RMHIDTA instructors will be requested to

submit an updated resume to the RMHIDTA Training Program.

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Instructors will be asked to teach during duty time. When this is not possible, and the instructor is forced to use personal time, RMHIDTA will pay instructor fees of up to $50 per hour or up to a maximum of $400 per day. Exceptions to this amount may be authorized with prior approval of the director and training manager. Instructors will be expected to teach for the agreed-upon number of hours for all training sessions. Instructors shall also be asked not to exceed the course times that appear on the training announcement. Should an instructor need to cancel a class, it is requested that this be done in as timely a manner as possible. In this instance, the instructor will be responsible for all costs associated with the class that he or she may have paid prior to the cancellation, barring exigent circumstances. 8.11 Training Syllabus: The RMHIDTA Training Program will develop

and post the information on the RMHIDTA Training website, which will describe all courses offered by the RMHIDTA for that particular calendar year. The syllabus will include descriptions, dates and locations of each training course. The syllabus will be posted on the RMHIDTA Training website each year.

8.12 Training Survey: The RMHIDTA Training Office will ask all

HIDTA agencies that participate in the RMHIDTA Training Program to complete a training survey that will be utilized to effectively determine the type of training those agencies need most. This survey will allow the RMHIDTA Training Office to prioritize scheduled classes as well as courses that may be in the development stages.

8.13 Post Training Analysis: The RMHIDTA Training Office will

develop a post training assessment which all participating agencies will be asked to complete. This will evaluate how past training is currently affecting job performance and indicate whether individual skill levels and knowledge bases have been impacted. This assessment will greatly affect the direction that the Training Program follows.

8.14 Instructor Pool: The RMHIDTA Training Office will compile a list

of qualified instructors that have expressed an interest in teaching for the RMHIDTA Training Office. The various areas of expertise will be cataloged into a database from which appropriate instructors may be drawn. This will allow the RMHIDTA Training Office to find instructor replacements in a timely manner should it be necessary. In order to maintain a current and accurate system, all instructors will be asked to share information such as training histories, levels of expertise, etc.

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8.15 Student Injury: All training-related injuries are to be immediately

reported to a RMHIDTA staff member. Any injury requiring medical attention should be appropriately attended to (first aid or referral to medical personnel) immediately. The student will be directed to follow his/her home agency’s policy and procedures related to injuries and/or medical care documentation and notification. When a student has made notification of an injury, the staff member will, by close of business, complete a memo detailing the specifics of the incident. The role, and any statements, of the instructor present at time of the injury will also be detailed in the memo if necessary. The report will then be submitted to the director and training manager by the beginning of the next day. A final report will be forwarded to the student’s home agency. A copy will be placed in the class file, attached to the student’s registration form.

8.16 Use of Department Vehicle in Training Course: The Rocky

Mountain HIDTA/DEA Basic Drug Investigators School has a practical surveillance exercise requiring the use of vehicles. Under no circumstances will a student or instructor use their person vehicle. The use of department vehicles is acceptable but only after the student’s agency leadership has been notified in advance by the Rocky Mountain HIDTA Training Unit and given the opportunity to decline the use of their vehicle in the training exercise. The Rocky Mountain HIDTA Training Unit will make sure the students are briefed and obeying all traffic laws, with an emphasis on safety. At no time will students be allowed to disobey traffic laws, participate in pursuits or any other dangerous practice using a motor vehicle. HIDTA staff and instructors will shadow the students and have radio and cell phones available for contact during the exercise. Only officers authorized to operate their agency’s specific vehicle may drive that vehicle in the training exercises.

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