Dec 3, 2016 ... ... Ken Gourlay, Head of Assets, Transportation and Environment and Raymond Johnston, Service Manager (Professional Services Group 1), Enterprise ..... park would return to the Council on that date, and setting out the proposals for a new visitor centre and integrated golf clubhouse/changing pavilion.
THE FIFE COUNCIL - EXECUTIVE COMMITTEE - GLENROTHES.
24 January, 2017
9.30 a.m. – 2.35 p.m.
PRESENT: Councillors David Ross (Chair), Ann Bain, Tim Brett, Altany Craik, Neil Crooks, Dave Dempsey, Linda Erskine, Julie Ford, Brian Goodall, Judy Hamilton, Neale Hanvey, Andy Heer, Mark Hood, Lesley Laird, Susan Leslie, Karen Marjoram, Kay Morrison, Bryan Poole, Andrew Rodger, Joe Rosiejak and John Wincott.
ATTENDING: Steve Grimmond, Chief Executive; Eileen Rowand, Executive Director (Finance & Corporate Services), Keith O’Donnell, Head of Finance, Finance and Corporate Services Directorate; Carrie Lindsay, Executive Director (Education & Children’s Services), Rona MacLean-Ross, Education Officer, Jacqueline Price, Education Officer and Vivienne Sutherland, Principal Psychologist, Education & Children’s Services Directorate; David Heaney, Divisional General Manager, Health and Social Care; Ken Gourlay, Head of Assets, Transportation and Environment and Raymond Johnston, Service Manager (Professional Services Group 1), Enterprise & Environment; Michael Enston, Executive Director (Communities), Grant Ward, Head of Area Services, Dave Paterson, Area Manager, John Mills, Head of Housing Services, Vania Kennedy, Housing Manager – Housing Strategy, Susie Cairney, Communications Officer, Communities Directorate; Andrew Ferguson, Committee Services Manager and Susan Williams, Committee Administrator, Finance and Corporate Services Directorate.
APOLOGIES FOR ABSENCE: Reverend Hugh Steele and Mr George Haggarty.
904. DECLARATIONS OF INTEREST
Councillor Lesley Laird declared a non-financial interest in para. 917, Future Management and Development of Lochore Meadows Country Park, as she was a Fife Council representative on Fife Coast & Countryside Trust.
905. CHANGES TO MEMBERSHIP
(a) Executive Committee
The Committee noted that Councillor Fay Sinclair had replaced Councillor Julie Ford as a member of the Executive Committee.
The Committee agreed that Councillor Judy Hamilton be appointed to Kirkcaldy4All.
(a) Executive Committee of 13th December 2016
(i) agreed that the minute be amended to reflect in para. 893, Madras College: Update to express Councillor Brett’s concerns regarding proposed timelines set out verbally by officers at the meeting.
(ii) approved the minute.
(b) Education Appointment Committee of 8th November, 2016
The Committee approved the minutes.
(c) Appointment Sub-Committee of 5th December, 2016
The Committee approved the minute.
(d) Fife Partnership Board of 22nd November, 2016
The Committee approved the minute.
907. SCRUTINY COMMITTEE CALL-IN FROM THE EXECUTIVE COMMITTEE OF 13TH DECEMBER, 2016 – ENVIRONMENT, FINANCE & COMMUNITIES SCRUTINY COMMITTEE OF 10TH JANUARY, 2017
The Committee considered a report by the Head of Assets, Transportation and Environment, together with a call-in requisition and decisions contained in the extract of minute of meeting of the Environment, Finance and Corporate Services Scrutiny Committee of 10th January, 2017, relating to a property transactions report on the former Raithgates House site at Raith Drive, Kirkcaldy.
1) accepted the recommendations of the Scrutiny Committee as contained in the minute of meeting of the Scrutiny Committee of 26th January, 2016, specifically that the Committee:-
(a) authorised the construction of private dwellings on part of the former Raithgates House site; and
(b) authorised the advertisement and subsequent disposal of the properties at best consideration on the basis that to do so will promote or improve the well-being of the area and persons within the area by providing a safer community and benefiting the social and mental wellbeing of young persons resident in the community.
908. SOCIAL WORK REVIEW COMMITTEE – 8TH DECEMBER, 2016 (TWO)
The Committee considered a report by the Head of Democratic Services advising of the requirement for a decision on the recommendations of the two Social Work Review Committee meetings on 8th December, 2016, setting out any budgetary implications and explaining the Executive Committee’s legislative obligations in handling Social Work complaints.
1) approved the recommendations of the Social Work Review Committee meeting so 8th December, 2016 (two);
2) noted the requirements of the relevant legislation and government guidance on the handling of Social Work complaints by a local authority;
3) noted that, in these instances, no direct budgetary provision is required in order to allow implementation of the measures detailed in the Social Work Review Committee’s recommendations; and
(4) referred to the relevant Committee of the Health and Social Care Integration Joint Board, for consideration, those parts of the Social Work Review Committee’s recommendations relating to a requirement to address procedural aspects, specifically (i) joint working and communication between Health and Social Work, particularly in relation to the provision of appropriate equipment to ensure the safety of the service user, and (ii) referrals to the Fire Service with respect to a home assessment.
909./ 909. OUR MINDS MATTER – A FRAMEWORK TO SUPPORT CHILDREN AND YOUNG PEOPLE’S EMOTIONAL WELLBEING IN FIFE
The Committee considered a report by the Executive Director, Education and Children’s Services presenting a multi-agency framework for supporting young people’s emotional wellbeing in Fife, entitled “Our Minds Matter” and proposing that the framework be implemented from August 2017, as set out in the report and appendices.
i) commented on the proposed framework and implications for commissioning and implementation; and
ii) agreed the implementation of the framework to support the emotional wellbeing of children and young people in Fife, taking on board the comments made during this meeting.
910. PHYSICAL ACTIVITY AND SPORT POLICY ADVISORY GROUP – REDUCING SEDENTARY BEHAVIOUR AND BREAKING THE CYCLE OF DISADVANTAGE
The Committee considered a joint report by the Executive Director, Education and Children’s Services and the Head of Area Services providing feedback from the Physical Activity and Sport Policy Advisory Group (PASPAG) on key actions to reduce levels of sedentary behaviour within the workforce and setting out proposals to break the cycle of disadvantage through the Physical Education, Physical Activity and Sport (PEPAS) project.
The Committee agreed:-
1) to work with HR in both organisations (Fife Council and NHS Fife) to identify those groups of staff for whom reducing the level of sedentary behaviour would have the most impact and to ensure that these plans align;
2) to develop a training plan for managers to increase understanding and awareness within the workplace of the dangers of sedentary behaviour and continue to work to promote increased physical activity among other target groups, for example, frail and other adults, school and college staff;
3) to implement the new NHS Scotland Exemplar Physical Activity Employer Award Scheme in Fife;
4) to deliver and market and promotional campaign to Fife Council, NHS Fife and Fife Health & Social Care Partnership to challenge and change workplace cultures so that ‘Sit Less, Move More’ becomes acceptable practice and one which extends to home life;
5) to extend the existing ‘Take Time to be Active’ information campaign beyond education & children’s Services to include other activity providers, including Fife Sports & Leisure Trust, Fife Golf Trust and Outdoor Education, and raise awareness of PEPAS;
6) together with sports clubs, community groups and local facility providers how families can take part together and how best to increase opportunities for young people to engage in physical activity and sport with adults and the wider family.
911. STRATEGIC HOUSING INVESTMENT PLAN 2017/18-2021/22
The Committee considered a report by the Head of Housing Services presenting the Fife’s Strategic Housing Investment Plan (SHIP) for 2017/18-2021/22, recommending that SHIP be submitted to the Scottish Government, as part of the Local Housing Strategy, and advising that the SHIP focused on the delivery of housing and would set the strategy for affordable housing investment in Fife for the period 2017-2022.
1) agreed to the Strategic Housing Investment Plan (SHIP 2017/18 – 2021/22 based on the priorities and principles outlined in the report;
2) agreed delegated authority to the Head of Housing Services to amend/substitute projects within the SHIP if required, based on project progress and priorities, to ensure maximum budget spend and draw down of Scottish Government grant, in consultation with the Housing spokesperson while ensuring value for money for each development;
3) agreed the amended scoring priorities for affordable housing projects;
4) noted that Projects listed under years 2017-18 and 2018-19 form Phase 3 of the Council’s Affordable Housing Programme.
912. PROPERTY ACQUISITION POLICY TO SUPPORT THE AFFORDABLE HOUSING PROGRAMME
The Committee considered a report by the Head of Housing presenting proposals from the Housing and Building Services Policy Advisory Group (PAG) for a property acquisition policy, which would support the Council’s affordable housing programme.
1) considered the proposed property acquisition policy approach, as set out in the report and appendix;
2) agreed to formally consult with the Fife Tenants’ Forum, Tenants & Residents Federations, and individual tenants via on-line survey;
3) agreed to feed-back on the consultation being presented to this Committee by April, 2017.
913. GENERAL FUND REVENUE BUDGET 2017-20
The Committee considered a report by the Executive Director, Finance and Corporate Services, providing an update on the General Fund Revenue Budget, in order to facilitate the development of budget proposals for 2017-2018 to 2019-20.
(a) noted the contents of the report; and
(b) noted that a further meeting of the Cross Party Working Group on budgets would be arranged in the near future to discuss current issues regarding budget setting.
914. REVENUE BUDGET 2016-17 FINANCIAL MONITORING
The Committee considered a report by the Head of Finance and Corporate Services setting out a strategic overview of Fife Council’s financial position on all revenue budgets for the 2016-17 financial year and advising on the projected level of balances held by the Council.
1) noted the financial position as detailed in this report;
2) instructed all Services to contain expenditure within the approved budget provision with the exception of Health & Social Care;
3) noted that further monitoring reports will be submitted to the Executive Committee and relevant scrutiny Committees; and
(4)/ (4) agreed that the Executive Director (Finance & Corporate Services) provide political parties with high level figures on financial risks before setting the budget.
915. CAPITAL INVEST PLAN UPDATE – PROJECTED OUTTURN 2016-17
The Committee considered a report by the Executive Director, Finance and Corporate Services providing a strategic overview of the Capital Investment Plan, and to advising on the projected outturn for the 2016- 17 financial year.
The Committee noted:
1) the key issues relating to the Capital Investment Plan;
2) the projected outturn position for the major projects within the Capital Investment Plan;
3) the risks identified on major projects within the Capital Investment Plan and the mitigation actions associated with those risks;
4) the projected outturn reports for 2016-17 Capital Investment Plan;
5) the detailed capital outturn reports for 2016-17 will be submitted to relevant Scrutiny Committees of the Council, in accordance with financial reporting arrangements; and
6) that budget variances will be managed by the Investment Strategy Group in conjunction with the appropriate Directorate.
916. SUPPORTING THE LEVENMOUTH PLAN – WEMYSS CAVES CONSERVATION MANAGEMENT PLAN (WCCMP)
The Committee considered a report by the Head of Community and Corporate Development proposing that the approach laid out in the Wemyss Caves Conservation Management Plan (WCCMP) be incorporated as part of the Levenmouth area local community planning arrangements, and that the approach be enshrined as an agreed partnership route map for the ongoing preservation, interpretation and celebration of this scheduled ancient monument.
1) agreed that the Council become a signatory to the Wemyss Caves Conservation Management Plan;
(2)/ 2) noted that the signatories to the approach include the owners of the site, the Wemyss Estate (represented by Savills), Historic Environment Scotland (HES), Save the Wemyss Ancient Caves Society (SWACS), Fife Coast and Countryside Trust (FCCT, SCAPE (Scottish Coastal Archaeology and the Problem of Erosion Trust), as well as Fife Council; and
(3) agreed that the Committee encourage all groups to seek external sources of funding.
917. FUTURE MANAGEMENT AND DEVELOPMENT OF LOCHORE MEADOWS COUNTRY PARK (Councillor Lesley Laird left the meeting for this item as she had declared an interest, being a Fife Council representative on Fife Coast and Countryside Trust)
The Committee considered a report by the Executive Director, Communities providing an update on the management arrangements for Lochore Meadows Country Park (LMCP) as from 1st April, 2017, advising that the responsibility for management of the country park would return to the Council on that date, and setting out the proposals for a new visitor centre and integrated golf clubhouse/changing pavilion.
Councillor David Ross, seconded by Councillor Linda Erskine, moved that the Committee note the changes to the management arrangements for Lochore Meadows Country Park and agreed to formally award the contract for the new visitor centre and integrated clubhouse/changing pavilion; and that
Committee further agree under Standing Order 50(10) this decision cannot be called in as it would prejudice the Council’s negotiating position with a third party, but that the appropriate scrutiny Committee should be asked to examine the process whereby the proposals for the new visitor centre and integrated clubhouse/ changing pavilion were developed, with a view to learning lessons for future projects.
Councillor Ann Bain, seconded by Councillor Brian Goodall moved that the contract for the golf and changing facilities be awarded but that the visitor centre be put on hold and the existing visitor centre be reinstated. Also that the Glencraig Cycling Route be put on hold pending the outcome of the review of the proposed visitor centre development.
Councillor Dave Dempsey, seconded by Councillor Andy Heer moved that the golf clubhouse/changing pavilion contract be awarded and that referral should be made on all the consultation processes undertaken for the new visitor centre be reviewed by the appropriate Scrutiny Committee.
Amendment (2) - 2 Amendment (1) - 6 Motion - 10
Having received a majority of votes, the Motion was carried.
(1) noted the changes to the management arrangements for Lochore Meadows Country Park and agreed to formally award the contract for the new visitor centre and integrated clubhouse/changing pavilion; and
(2) further agreed that under Standing Order 50(10) this decision could not be called in as it would prejudice the Council’s negotiating position with a third party, but that the appropriate Scrutiny Committee be asked to examine the process whereby the proposals for the new visitor centre and integrated clubhouse/changing pavilion were developed, with a view to learning lessons for future projects.
(Councillors Susan Leslie and Joe Rosiejak left the meeting during consideration of the above item).
918. PROPERTY TRANSACTIONS REPORT – PUBLIC REPORT DISPOSAL, BY LEASE, OF RESIDENTIAL UNITS FOR MID-MARKET RENT
The Committee considered a joint report by Ken Gourlay, Head of Assets, Transportation and Environment and John Mills, Head of Housing Services advising of a proposal for the disposal, by lease, of residential units for mid-market rent, which required Council approval and setting out the background to the proposal.
1) noted the report; and
2) noted that a report on the lease of 121 residential units at Elliot Street, Dunfermline; Ferguson Place, Burntisland, Overton Road and Victoria Road, Kirkcaldy and Quality Street, Dysart, at less than best consideration to Kingdom Initiatives Ltd and to Ore Valley Enterprises Ltd to allow them to let the units out on the basis of a Mid-Market Rent, would be considered, in private, later in this meeting. (Paragraph 920 below refers).
919. 919. EXCLUSION OF PUBLIC AND PRESS
The Committee resolved, under Section 50(A)(4) of the Local Government (Scotland) Act 1973, to exclude the public and press from the meeting for the following item of business below on the grounds that paragraph 920 below involved the likely disclosure of exempt information as defined in paragraphs 8 and 9 of Part 1 of Schedule 7A to the Act.
920. DISPOSAL, BY LEASE, OF RESIDENTIAL UNITS FOR MID-MARKET RENT
The Committee considered a joint report by the Head of Assets, Transportation and Environment and the Head of Housing Services seeking authority to dispose, by lease, of 121 residential units at Elliot Street, Dunfermline; Ferguson Place, Burntisland; Overton Road and Victoria Road, Kirkcaldy and Quality Street, Dysart; at less than best consideration to Kingdom Initiatives Ltd and to Ore Valley Enterprises Ltd, to allow them to let the units out on the basis of a Mid-Market Rent.
1) approved the disposal, by lease, of 121 residential units at Elliot Street, Dunfermline; Ferguson Place, Burntisland; Overton Road and Victoria Road, Kirkcaldy; and Quality Street, Dysart at less than Best Consideration.
2) approved the lease of 100 residential units at Elliot Street, Dunfermline, Ferguson Place, Burntisland and Overton Road and Victoria Road, Kirkcaldy to Kingdom Initiatives Limited and 21 residential units at Quality Street, Dysart to One Valley Enterprises Limited to allow them to let the units out on the basis of a mid-market rent.
(Councillors Tim Brett and Mark Hood left the meeting during consideration of the above item.)